Adjusting captions in the spreadsheet

When editing captions in the spreadsheet view, there are several tools available to you, on a line by line basis.

From the left, we can see:

CaptionHub tells you how many characters exist in each line. If the character count breaches the Limits, then the box will turn red to warn you.

Similarly, CaptionHub tells you how long each caption is. If you click on the duration indicator, CaptionHub will show you the calculated WPM and CPS counts (Words Per Minute, and Characters Per Second). These metrics help you assess reading speed. If limits have been set for reading speed, and the caption breaches the set limits, then the box will turn red to warn you.

The caption track section allows you to view and set the caption’s track.

This button opens a comment pane for a single caption.

To make edits to a caption, click the caption text and you will enter the text editor. Once in the editor, a menu will also appear with further actions you can take, such as positioning, splitting, merging or deleting the caption.

To merge a caption with the caption after it, click the 'merge' button.

Sometimes, a translated caption will contain more characters than the original language text, and go over the limit for a single caption. You can split the caption into two new caption. Place the cursor at the desired split point within the text, and click the 'split' button to the right. The caption will be split in two. It's likely you'll need to adjust the timings of the two new captions.

To position a caption on screen, click on the Position button. This will show a pop-up with nine caption locations. By default, captions appear at the bottom centre.

To delete a caption press the “Delete caption” button in the floating caption menu.

Or you could right click the caption (outside of editing it’s text) , and choose “Delete caption” in the context menu.

To create an entirely new caption, place the cursor at the end of the previous caption’s copy, and use the Command/Ctrl+Enter keyboard shortcut. A new, empty caption will appear below.

Alternatively, place the cursor at the end of the outgoing caption, and click the Split button.

In the text editor, you can right click on any word in a caption to access options to style the selection as bold or italic, or to perform cut and copy actions.

If you’d like to access the native context menu in the browser, you can use Shift + right click

If you make a mistake or want to revert a recent change, you can use the undo and redo functions in the top right. These actions are also available as keyboard shortcuts at any time.

There’s a wide range of keyboard shortcuts available to assist you in editing captions. Find out more about them here.