Adjusting captions in the spreadsheet

When editing captions in the spreadsheet view, several tools are available on a caption-by-caption basis.

From left to right, you'll find:

CaptionHub displays the number of characters in each caption. If the character count exceeds the limits defined by your language profile, the indicator will turn red to highlight the issue.

CaptionHub also displays the duration of each caption. Click the duration indicator to switch between Duration, Words per minute (WPM) and Characters per second (CPS) views, allowing you to assess reading speed in the format that best suits your workflow.

If reading speed limits have been configured and a caption exceeds those limits, the indicator will turn red to alert you.

CaptionHub remembers your last selected indicator and uses it by default the next time you open captions in the editor.

The caption track indicator shows whether the caption belongs to Track 1 or Track 2. You can also use it to change the caption's track.

Click this button to open the comments pane for an individual caption.

Click inside a caption to begin editing. Once the caption is in edit mode, a floating toolbar appears with additional actions, including splitting, merging, positioning and deleting captions.

Click Merge to combine the current caption with the one immediately below it.

If a caption becomes too long, for example, after translation, you can split it into two captions.

Place the cursor where you'd like the split to occur, then click Split. CaptionHub creates a new caption at that point. You may then need to adjust the timings of the two resulting captions.

Click Position to choose where the caption appears on screen. CaptionHub provides nine preset positions. By default, captions are positioned at the bottom centre of the video.

Click the Delete caption button from the floating toolbar to remove the current caption.

Alternatively, right-click the caption (outside of text editing mode) and select Delete caption from the context menu.

To create a new caption, place the cursor at the end of the previous caption and press Ctrl + Enter (Windows) or Cmd + Enter (Mac). A new empty caption will be created immediately below.

Alternatively, place the cursor where you'd like the new caption to begin and click Split.

While editing caption text, right-click any selected word to access formatting options such as Bold and Italic, as well as standard cut and copy actions.

If you'd like to access your browser's native context menu instead, hold Shift while right-clicking.

When working in translated captions (or a pivot language), you can quickly copy the source text into your translation.

Right-click a caption to access the following options:

These options are also available when working with Pivot languages, allowing you to copy text from the pivot language into downstream translations where applicable.

They are particularly useful when restarting a translation from the source or pivot language, or when you want to use the existing text as the basis for manual editing.

If you make a mistake or want to revert a recent change, use the Undo and Redo controls in the top right corner of the editor. These actions are also available using keyboard shortcuts.

CaptionHub includes a wide range of keyboard shortcuts to help you edit captions more efficiently. Learn more in the Keyboard shortcuts guide.